Sealed bids will be received by the Purchasing Manager at McMinnville Water & Light (MW&L) located at 855 NE Marsh Lane, McMinnville, OR 97128 (mailing address: P.O. Box 638, McMinnville, OR 97128) for a three-year price agreement from professional, qualified and experienced companies for wood power pole inspection and treatment services until bid closing on April 10, 2024 at 2:00 p.m. Local Time. All bids will be received by MW&L’s Purchasing Manager Chad Hudson and will be publicly opened at MW&L’s offices immediately after the time of bid closing.
The general nature of the work is to provide inspection, evaluation, preservative treatment and identification as to condition of wood power poles that are currently in place in MW&L’s service territory. The awarded contractor shall furnish all supervision, labor, tools, equipment and materials necessary or required for the inspection and ground line treatment of poles. MW&L will furnish awarded contractor with maps showing locations of poles that are to be inspected. Approximately 5,200 wood power poles are to be inspected over the three-year term (approximately one-third in each of the three years). The price agreement shall commence on May 1, 2024 and expire on August 30, 2026.
- April 2, 2024 – last day for bidder questions
- April 3, 2024 - MW&L answers to questions
- April 17, 2024 – Notice of Intent to Award
- April 25, 2024 – Notice of Award
Qualifications
Bidders shall be licensed with proper endorsements with the State of Oregon Construction Contractors Board (CCB) prior to bidding. Failure to comply with this requirement will result in bid rejection.
Contractor is required to have a minimum of five years in the in-service pole inspection and treatment business. Contractor shall have pole inspection and treatment experience in the Northwest. Contractor must have documented programs/policies conforming to the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), the Department of Transportation (DOT), along with all federal and state pesticide regulations. All pole and/or treating inspectors performing the work shall be trained and experienced a minimum of six months in inspection, treatment and reinforcement of wood poles and shall have an Oregon Department of Agriculture Pesticide Applicator’s license. MW&L reserves the right to review and approve evidence of previous experience and training.
Supervisors of pole inspectors and working supervisor shall have a minimum of two years’ experience in wood pole inspection and treatment.
Statement of Non-Discrimination
We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations.
These activities include, but are not limited to, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all volunteers, subcontractors and vendors.