MW&L is requesting proposals from qualified contractors to provide underground utility locating services for water, electric and fiber infrastructure. This RFP is not for a specific project or location but to provide ongoing daily requests received from the Oregon One Call system as described in the Scope of Services.
Sealed formal proposals will be received by the Purchasing Manager at McMinnville Water & Light (MW&L) located at 340 NE Kirby Street, McMinnville, OR 97128 for underground utility locating services until closing on September 30, 2026 at 2:00 p.m. local time (“Closing”).
MW&L is requesting proposals from qualified contractors to provide underground utility locating services for water, electric and fiber infrastructure. This RFP is not for a specific project or location but to provide ongoing daily requests received from the Oregon One Call system as described in the Scope of Services. The term of the proposed contract shall be a period of three (3) years with two 1-year options with contract commencement on December 1, 2026 and expiring on November 30, 2029 (if extensions are executed contract expiration is November 30, 2031).
Proposals shall be sent to the following address in an envelope marked with the following:
RFP: Underground Utility Locating Services
Physical Address (Parcel Delivery)
McMinnville Water & Light
340 NE Kirby Street
McMinnville, OR 97128
Mailing Address (USPS)
McMinnville Water & Light
P.O. Box 638
McMinnville, OR 97128
Each proposal must contain a statement as to whether the Proposer is a resident “bidder” as defined in ORS 279A.120 (b.). Per ORS 279B.060, if MW&L awards a contract it shall award to the responsible proposer whose proposal MW&L determines in writing is the most advantageous to MW&L based on the evaluation process and evaluation factors described in the RFP, applicable preferences described in ORS 279A.120 and 279A.125 and, when applicable, the outcome of any negotiations authorized by the request for proposals RFP documents and any addenda to this solicitation will be posted on MW&L’s website at the following location: https://www.mc-power.com/about-us/bids-rfps/
The procurement described in this solicitation may be cancelled, rejected in whole or part or delayed in accordance with ORS 279B.100 when it is in the best interest of MW&L. MW&L reserves the right to reject any and all proposals, to waive any irregularities not including price and time, and to accept the proposal deemed in the best interest of MW&L. MW&L also reserves the right to clarify Proposals with the apparent responsive Proposers in accordance with OAR 137-047-0600 (2). MW&L may reject any proposal not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all proposal upon a finding of the agency it is in the public interest to do so.
Sole Point of Contact (will receive the bids):
Chad Hudson, Purchasing Manager
E: cch@mc-power.com
Statement of Non-Discrimination
We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations.
These activities include, but are not limited to, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all volunteers, subcontractors and vendors.